Tag Archives: Records management

UIDAI clarifications: Cut away portion, eAadhaar valid proofs of identity, address

A majority of complaints regarding Aadhaar Cards is that many institutions / departments are refusing acceptance of cut away portion of Aadhaar letter as a valid document.

UIDAI has clarified that ‘The Information Technology Act, 2000’, provides for legal recognition of electronic records with digital signatures.

It may be noted that eAadhaar is digitally certified. Hence, e-Aadhaar or cut-away portion of Aadhaar letter can be considered a valid proof of identity and address.

The UIDAI which is implementing the Aadhaar project clarified in a statement that both — e-Aadhaar and cut-away portion of Aadhaar letter, is to be considered as a valid proof of identity and address.

According to the UIDAI, the e-Aadhaar document is digitally signed, using certificate issued by NIC as per the IT Act.

Further, all the data printed in eAadhaar is the same data as printed in Aadhaar letter, making it a valid and secured electronic document, which should be treated at par with a printed Aadhaar letter.

A “Resident Portal” had been launched to enable the residents download their e-Aadhaar, an electronically generated Aadhaar letter, from the website of UIDAI.

In addition, Common Service Centres, set up in States, are also catering to the needs of the residents with regards to download and printing of e-Aadhaar.

UIDAI said the cut away portion of Aadhaar letter is as an officially valid document as it contains all the details of Aadhaar letter such as name, address, Aadhaar number, photograph and logo of the Aadhaar Project.

The cut away portion of Aadhaar letter also carries a quick response (QR) code containing the demographic details of the resident.

However, it is yet to be seen as to how departments/organizations accepting Aadhaar Cards as Identity/Address Proof, treat eAadhaar letters.